Benefits Administration
Managed Benefits Administration That Doesn’t Require a Benefits Expert on Staff
Competitive benefits are one of the biggest levers you have for winning and keeping talent, but running a program takes expertise most growing companies haven’t hired for yet. Your broker designs the plan. Allvia makes it work: every enrollment, every employee question, every filing, all year long. From open enrollment to compliance to employee support, we have you covered.
What’s Included
Benefits Administration
Processes
Full Open Enrollment management, custom benefits communications, and monthly carrier invoice auditing.
Benefits Compliance
Simplify benefits compliance with required ACA reporting and Form 5500 filings, ERISA plan documentation, HIPAA compliance, nondiscrimination testing, and ongoing compliance reviews.
Employee Benefits Support
Direct, responsive answers on coverage, eligibility, enrollment, and claims.
Benefits Benchmarking
Annual market analysis and competitive benchmarking, shared with you and your broker to inform plan decisions. Includes guidance for clients with employees outside the U.S.
Consumer Driven Health Plans
Comprehensive administration of consumer-driven health plans, Health Flexible Spending Account (FSA), Health Reimbursement Arrangement (HRA), Health Savings Account (HSA), Dependent Care Assistance Program (DCAP), Commuter and Lifestyle Spending Account (LSA) plans
COBRA Administration
COBRA, retiree-billing and direct-billing solutions
Who It’s For
Best fit for companies that already have HR support in place but don’t have a benefits specialist on staff. Common even among companies who handle everything else internally and just want one expert owning benefits, particularly heading into open enrollment, when a mismanaged process is the most visible and highest-stakes.
One Partner. Flexible Support. Built to Scale.
Every engagement starts with real HR and benefits knowledge and stays focused on
what actually moves your business forward.
Deep Expertise
from day one, not a learning curve on your dime
Flexible Support
Complete or modular services, built around your business.
Keep the “Human” in HR
HR Expertise backed by technology delivered by humans.
Your Technology,
Our Support
We support your existing systems, we do not replace them.
Frequently Asked Questions
What’s the difference between a benefits broker and a benefits administrator?
A benefits broker designs your plan strategy, selects carriers, and negotiates renewals. A benefits administrator runs the plan day to day: enrollments, employee questions, carrier reconciliation, and compliance filings. Allvia is the administrator. Your broker designs the plan, and Allvia makes it work all year long.
Do we need to change brokers to work with Allvia?
No, your broker keeps the strategy and the relationship. Allvia works alongside your existing benefits broker to simplify benefits administration and improve the employee experience. While your broker focuses on plan design, carrier relationships, and coverage strategy, Allvia manages enrollment, employee communications, compliance, and ongoing administration to ensure your benefits programs run smoothly.
How does Allvia work with my employee benefits broker?
Allvia works alongside your existing benefits broker to simplify benefits administration and improve the employee experience. While your broker focuses on plan design, carrier relationships, and coverage strategy, Allvia manages enrollment, employee communications, compliance, and ongoing administration to ensure your benefits programs run smoothly.
What does Open Enrollment management include?
Allvia’s Open Enrollment management covers platform setup, employee communications before and during enrollment, employee questions, and enrollment processing. New-hire enrollments and qualifying life events are handled the same way the rest of the year. Open Enrollment is when a mismanaged process is most visible and costly, so it gets end-to-end attention.
What is carrier invoice reconciliation, and why does it matter?
Carrier invoice reconciliation compares what carriers bill against who is actually enrolled. Without it, employers often keep paying premiums for people who have left or changed coverage. Allvia audits invoices monthly and keeps eligibility and payroll deductions in sync, so you only pay for who’s actually covered.
How do you help employees actually understand and use their benefits?
Allvia creates custom benefits communications through a team of communication specialists who each bring at least 10 years of experience. Those communications run before, during, and after enrollment. Annual employee feedback surveys then show what employees value, giving you and your broker real data going into renewal.
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